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    Welcome to the Labor and Employment Law Update where attorneys from SmithAmundsen blog about management side labor and employment issues. We cover topics including addressing harassment and discrimination in the workplace, developing labor law, navigating through ADA(AA), FMLA and workers’ compensation issues, avoiding wage and hour landmines, key legislative, case law and regulatory changes and much more!
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    The Labor and Employment Law Update is provided for information purposes only, and should not be construed as legal advice on any subject matter, nor should it be construed as creating an attorney client relationship. Do not send confidential information or facts about a legal matter. The opinions of this blog's contributors do not reflect the opinions of SmithAmundsen LLC as a whole. See the disclaimer page for further information.

FLSA Case No Longer Justiciable When the Lone Plaintiff’s Individual Claim Becomes Moot

Contributed by Caryl Flannery and Molly Arranz

This week, in a 5-4 decision written by Justice Thomas, the U.S. Supreme Court ruled that a Fair Labor Standards Act case is no longer justiciable when the lone plaintiff’s individual claim becomes moot—even if there were collective-action allegations in the complaint.  Genesis Healthcare Corp. v Symczyk, — S. Ct. —, Case No. 11-1059, (April 16, 2013). 

Laura Symczyk worked as a nurse at facility owned by Genesis.  After her employment ended, she filed a collective action complaint in federal court claiming that Genesis Healthcare’s practice of automatically deducting pay for employee breaks, whether or not the employee worked during the break, violated the Fair Labor Standards Act (FLSA).  The FLSA permits employees to file “collective actions” on behalf of themselves and other “similarly situated” employees.  Unlike a Rule 23 class action case, however, each employee must affirmatively join a collective action. 

When answering Symczyk’s complaint, Genesis tendered a Rule 68 offer of judgment for $7,500 (the maximum amount that Symczyk could have recovered for alleged unpaid wages), together with reasonable attorneys’ fees, costs and expenses “as the Court may determine.”  The offer of judgment included a caveat that it would expire in 10 days.  When Symczyk did not respond to the Rule 68 offer in the stated time, Genesis moved to dismiss the suit, arguing that the offer of full satisfaction left Symczyk without an interest—a personal stake—in the case.   The district court agreed, finding Symczyk, the only plaintiff, no longer possessed an actual controversy, and dismissed the case as moot. 

The Third Circuit reversed.  Though the Court of Appeals conceded that no other plaintiff had yet opted into the lawsuit, that the offer fully satisfied Symczyk’s claims and that under Third Circuit precedent, the offer—whether or not accepted—generally triggers the mooting of the claim, it found that these strategic “pick off” offers should not frustrate the goals of collective actions.

Plaintiffs’ attorneys and employee unions and groups from around the country sided with the Third Circuit.  In numerous amicus briefs, they advanced arguments that employers should not be able to buy their way out of these FLSA actions by “picking off” the first plaintiff before any other employees could join or prior to briefing of conditional certification.  In response, employer groups filed their own amicus briefs arguing that employers should not have to defend themselves against claims by absent parties for injuries that were only theoretical. 

The Supreme Court reversed the Third Circuit, holding that once the claim of a sole representative in a collective action becomes mooted by an offer of judgment, the case can be dismissed for lack of subject matter jurisdiction.  There is no longer a case or controversy.  The Court emphasized that “the mere presence of collective-action allegations in the complaint cannot save the suit from mootness once the individual claim is satisfied.”  Significantly, the Supreme Court did not resolve a Court of Appeals split on whether an unaccepted offer that fully satisfies a plaintiff’s claim is, in itself, sufficient to render the claim moot—claiming that this argument had been waived.

Initially, employers are claiming victory.  Collective and class actions have become an expensive thorn in the sides of employers and a favored tool of disgruntled employees, aggressive government agencies, and plaintiffs’ attorneys looking to maximize the return on their investments.  This decision can be read to provide a clear tool for short-circuiting a collective action.  Moreover, the decision reinforces the concept that conditional certification of a collective action is not nearly as significant as certification of a Rule 23 class action.  

Yet, this decision may also be seen as employers winning a battle—but not the war.  For a few reasons, the dissent’s statement that this case is “the most one-off of the one-offs” rings true.  The dissent recognized the reality of the case: that Symczyk walked away with nothing—the Rule 68 offer was never accepted, such that her case was dismissed without any recovery for her.  The majority’s opinion flowed from the failed premise, the dissent advanced, that an unaccepted offer of settlement rendered a plaintiff’s claims moot and relieved her of all interest in a case.

Likely, the savvy plaintiffs’ attorney will simply take her cues from this decision in at least two ways: filing (even a perfunctory) motion for conditional FLSA certification or class certification at the time of filing the complaint—before the defendant even has a chance to make a Rule 68 offer; and/or, by pleading less clear recovery, including equitable relief, such that an employer will have difficulty putting together a Rule 68 offer to satisfy the individual plaintiff, fully.  In addition, the majority’s holding did not address the question of whether an offer not accepted moots a claim, so the far-reaching implications many had hoped for are not found. 

House Approves Bill Prohibiting Further National Labor Relations Board Action

Contributed by Samantha Esmond

On April 12, 2013, the United States House of Representatives voted to approve a bill called “Preventing Greater Uncertainty in Labor-Management Relations Act” (H.R. 1120). The bill was sponsored by Representative Phil Roe (R-TN). According to Roe, “President Obama’s so-called recess appointments left the board in a state of legal chaos and my bill will ensure the NLRB cannot continue with business as usual until new members are confirmed and the nomination process returns to regular order.”

This bill would prevent the National Labor Relations Board (“NLRB”) from taking any actions that require a three-member quorum until the Board has at least three Senate-confirmed members or until the United States Supreme Court resolves the constitutionality of President Obama’s recess appointments. Moreover, this bill seeks to prohibit the NLRB from enforcing any action taken after January 4, 2012 that required a quorum.

On January 4, 2012, while the Senate was away during a 20-day holiday period, President Obama appointed three members to the five-member Board. As we previously blogged on January 25, 2013, President Obama’s recess appointments to the NLRB were held unconstitutional by the Court of Appeals for the District of Columbia.

While experts agree that the legislation is not anticipated to win approval in the Democratic-controlled Senate and the President’s senior advisors have implied that if the President is faced with legislation undermining the functions of the NLRB that they would recommend he use his veto power, this bill demonstrates the need for prompt clarification and/or a final determination on President Obama’s actions. If the Supreme Court rules that the President’s recess appointments were in fact unconstitutional, then hundreds of Board decisions dating back to January 4, 2012 will be invalidated.

Bottom Line:  What does this mean for employers? Until this appeals process is concluded, employers must remain alert of all NLRB decisions and remain vigilant in reviewing policies and practices to ensure compliance – just in case. That being said, for the time being it is still legally uncertain whether the President’s NLRB recess appointments and/or the Board’s subsequent decisions will be held valid. Stay tuned….

Free and Clear? Not Quite: Court Hangs FLSA Liabilities on Purchaser

Contributed by Beverly Alfon

The term successor liability tends to make business owners uneasy – and rightly so, considering that it treads on our general notions of free enterprise.  Last week, the Seventh Circuit federal appellate court issued a decision that will undoubtedly increase those apprehensions (Teed v. Thomas & Betts Power Solutions, LLC, 7th Cir., No. 12-2440, 3/26/13).

JT Packard & Associates defaulted on a $60 million bank loan.  The company’s assets were sold at auction to Thomas & Betts Power Solutions, LLC.   Thomas & Betts entered into an asset transfer agreement with Packard that included standard language indicating that the transfer of assets was “free and clear of all liabilities” of Packard, and specifically included any liabilities arising from a pending Fair Labor Standards Act (federal wage and hour law) lawsuit that Packard employees filed before the company auctioned its assets. 

Eventually, the employees who brought the FLSA lawsuit against Packard settled their claims for $500,000.  However, in order to collect on that settlement, the former Packard employees successfully convinced a district court that Thomas & Betts should be substituted as the defendant in that case.  Thomas & Betts appealed the decision to the Seventh Circuit federal appellate court (which covers Illinois, Indiana and Wisconsin). 

The Seventh Circuit agreed with the lower court.  While most state laws tend to limit an acquiring company’s exposure to a predecessor’s legal obligations, the Seventh Circuit held that a broader federal standard for successor liability applies to liability under any federal labor statutes, including the FLSA.  The court explained that in labor and employment cases, “the imposition of successor liability will often be necessary to achieve the statutory goals because the workers will often be unable to head off a corporate sale by their employer aimed at extinguishing the employer’s liability to them.”  Simply put, an employer’s disclaimer to successor liability is no defense to these claims.

The court looked to several factors in determining that Thomas & Betts was a successor:

  • whether it had notice of the pending lawsuit prior to the auction;
  • whether Packard would have been able to provide the relief sought by the FLSA plaintiffs either before or after the sale;
  •  whether Thomas & Betts could provide the relief sought; and,
  • whether Packard operations and workforce continued through Thomas & Betts. 

Interestingly, the court acknowledged that there may have been good reasons to withhold successor liability.  However, Thomas & Betts either failed to raise them or there was no evidence to support the reasons.  For example, Thomas & Betts did not argue that the FLSA plaintiffs had another viable option of filing wage claims in Packard’s bankruptcy proceedings if the court imposed successor liability after Packard defaulted on the bank loan.  Their wage claims would have been treated as priority claims superseding the claims of the bank.  The court also indicated that a good reason for denying successor liability would be if the FLSA plaintiffs set out to file lawsuits for the mere hope of substituting a solvent successor as the defendant.  However, the court determined that in this case, the plaintiffs were not maneuvering for this result when they initially filed their lawsuit. 

Bottom line:  Regardless of “free and clear” language in asset transfers, an acquiring business may be left holding the bag on federal labor and employment liabilities incurred by the predecessor company.  Avoiding successorship factors, such as continuance of workforce and operations, must be contemplated if due diligence reveals a potential liability under federal labor and employment laws.

Will Your Employees be More Interested in Health Insurance Subsidies than Your Group Health Plan?

Contributed by Rebecca Dobbs Bush

While most of us have had just about enough when it comes to discussing Health Care Reform, the discussions aren’t even close to being over.  The most anticipated provisions, the individual and employer mandates, are scheduled to take effect January 1, 2014. 

Many employers are focused on more of an internal analysis – evaluating whether they need to implement a group health plan or change the structure of their current benefit offerings to manage their exposure to penalties under the employer mandate provisions.  At the same time, it is critical to understand the options for individuals to receive subsidies and the availability of individual plans for purchase on state/federal insurance exchanges.  Along with the mandate provisions, insurance exchanges and individual subsidies also become available as of January 1, 2014.  As an employer, have you determined how many in your workforce might be eligible for subsidies in the event you didn’t offer insurance or in the event your group health plan offering is not “affordable” and of “minimum value?”  Not only should you be looking at this to be able to evaluate compensation and benefits offerings to employees, whether an individual is eligible for a subsidy can determine whether you have any penalty exposure for that particular individual.

Citizens and legal residents with household incomes between 100% and 400% of the federal poverty level (who purchase coverage through a health insurance exchange and do not have access to an “affordable” health plan of “minimum value” through their employer) are eligible to receive a monthly advance tax credit to reduce the cost of their coverage.  The amount a person can receive is based on the premium for the second lowest cost plan available on the exchange (i.e., a silver plan) and varies based on their income. 

For example, a household of 4 earning approximately $46,100 is at 200% of the federal poverty level.  This family would not have to pay more than 6.3% of their income ($2,904.30) if they decide to purchase coverage on the exchange at a benchmark level of silver or lower.  For the sake of example, if you assume the annual cost of family coverage in a silver plan is around $10,000, this family would receive monthly tax credits in advance totaling approximately $7,000 annually.  The amount they receive in subsidies is tied to the cost of the silver plan.  However, they are free to access the same amount of subsidy and use it to purchase the cheaper bronze plan. 

For those between 100% to 250% of the federal poverty level, they would also be eligible for subsidies to assist with out-of-pocket costs at the point of service, such as deductibles, copayments and coinsurance.  In the above example, if the family purchased a silver plan (which will have an actuarial value of 70%), they would receive additional subsidies to essentially improve the actuarial value of their coverage to 87%.

But remember, access to all of these subsidies for the family in the example above disappears where an employer offers “affordable coverage” at a “minimum value.”  Based on IRS clarification, an employer’s coverage is “affordable” and of “minimum value” if the cost of covering the employee only is no more than 9.5% of that employee’s income and the actuarial value of the plan is at least 60%.  The test for affordability is not based on the cost of family coverage in an employer’s health plan.

It is estimated that approximately 68% of the population is at or below 400% of the federal poverty level.  Have you evaluated how many employees in your workforce might be eligible to receive a subsidy and how your anticipated benefit offerings compare?  The Kaiser Family Foundation has published a subsidy calculator to use in examining the impact of the subsidy at different income levels, ages, family sizes, and regional costs.  It can be found here:  http://healthreform.kff.org/subsidycalculator.aspx

New York Employers Look Out – New Paid Sick Leave Requirements Are Coming

Contributed by Karuna Brunk

In the midst of high unemployment and a slow economic recovery, New York City is poised to pass new requirements for paid sick leave.  Although, Mayor Michael Bloomberg has pledged to veto the new law, the City Council reportedly has enough votes to override his veto. 

The new law, that would go into effect on April 1, 2014, would require companies with 20 or more employees to provide at least five paid sick days a year.  Additionally, on October 1, 2015, the law would be extended to apply to companies with 15 or more employees.  Companies of any size will also be required to provide five sick days as of April 1, 2014, but the leave may be unpaid. 

Eligible employees must work in New York City and have been employed for at least 4 months.  The new law applies to full-time and part-time workers and could affect about 1 million workers in industries ranging from food service to construction. 

Proponents of paid sick leave laud the law as a huge step because of the prominence of New York City, and its number of workers.  Other cities that currently require paid sick leave include Seattle, Portland, Philadelphia, San Francisco, and Washington, D.C. 

New York City employers should watch for passage of this law and comply with its timeline.  It will affect both small and large businesses alike.  Additionally, employers should be mindful of any notice posting requirements and updates to employee handbooks that may be required as a result of the passage of this law.

Employers Could be Held Liable for Supervisors’ Comments and Use of Facebook

Contributed by Michael Wong

One of the biggest issues for employers is how much the internet and social media can be used to find information posted by or about employees.  However, how many employers consider their own social media footprint and who is contributing to it?  While an employer may be cognizant of what it posts on the internet, it should also be concerned about what managers and supervisors are posting on the internet and social media (Facebook, LinkedIn, MySpace, Google+, blogs, etc.).

As what has generally come to be recognized as the “Cat’s Paw” theory, the actions of a supervisor, even one who is not a decision maker, could be conveyed upon an employer to support the imposition of liability.  Staub v. Proctor Hospital, 131 S.Ct. at 1193.  As explained in Staub, because a supervisor is an agent of the employer, when he or she causes an adverse employment action the employer causes it; and when discrimination is a motivating factor in the supervisor doing so, it is a motivating factor in the employer’s action. 131 S.Ct. at 1193.

Under the Cat’s Paw theory it is possible that an employer could be subjected to liability based on its owners’, directors’, managers’ and supervisors’ personal use of social media, including Facebook.  This became even more evident when the District Court for the Middle District of Tennessee held that posts on a company blog, posts on a manager’s personal Facebook page (even when removed) and a manager’s verbal comments, were sufficient evidence to create a genuine dispute of facts concerning one employee’s retaliation claim and another employee’s constructive discharge retaliation claim in a FLSA class case. Stewart v. CUS Nashville, LLC, 3:11-CV-0342, 2013 WL 456482 (M.D. Tenn. Feb. 6, 2013). 

In Stewart, the court found that a blog entry on the company’s website by its founder and president that “referenced a lawsuit initiated by someone who had been previously terminated for theft and contained the following statement directed to that individual: ‘Fu** that b*tch’” was sufficient evidence to allow a jury to find retaliation in violation of the FLSA. The court went on to find that the company’s Director of Operation’s post on Facebook, while intoxicated, stating “Dear God, please don’t let me kill the girl that is suing me . . . that is all . . .” and similar verbal comments while the employee was present, were sufficient evidence to allow a jury to find the employee was constructively discharged in retaliation for joining the FLSA lawsuit. While the court did not find the evidence was enough to grant either party summary judgment, the use of social media lead to the employer being faced with the uncertainty of liability and costs of a trial.

Bottom line: Employers must be aware that they could be held liable not only for what they post on the internet, but what their directors, managers and supervisors post on the internet.

Multi-State Employers: Do These New State Laws Pertain To You?

Contributed by Heather Bailey

Arizona Min. WageBe sure you’ve increased minimum wage to $7.80.

California Criminal Background Checks:  Effective January 1, 2013, if you perform background checks by obtaining state criminal history information, you must start giving applicants  a copy of their state summary criminal history information – promptly – if this information played a part in any adverse action like not hiring them for the job.

Florida Min. Wage:  Minimum wage now equals $7.79 per hour.

Georgia Criminal Records:  In July, arrest and criminal records access is going to change. For example, access will no longer be for any arrest and employers must supply either fingerprints or detailed information regarding the individual, such as full name, address, Social Security number, race, sex, and date of birth, which is accompanied by a signed consent on a form approved by the Georgia Bureau of Investigation’s Crime Information Center.

Illinois Workplace Violence Initiative:  The Illinois Chamber of Commerce is actively working on legislation that will give employers an avenue to get temporary restraining orders when persons cause threat of violence in the workplace.   Stay tuned for this much needed legislation!

Michigan Employee Private Social Media:  In December 2012, Michigan joined the bandwagon of prohibiting employers from requiring employees and applicants to give up their social media logins and passwords and from taking adverse action against them should they not comply with the request.  Effective March 28, 2013, Michigan will become one of our nation’s right to work states.  So, generally, employers cannot require employees to join or remain a member of a union.  Finally, you may now be able to collect a minimal administrative fee (i.e., $1-$2) for child support garnishments each time a deduction is made.

Missouri Min. Wage:  Minimum wage is raised to $7.35 an hour – be sure you’ve made this increase!

New Jersey Posting Requirements:  If you have 50 or more employees, there are new notice and posting requirements in place from the New Jersey Department of Labor and Workforce Development and Department of Law and Public Safety’s Division on Civil Rights for gender equality in the workforce and anti-discrimination.

Vermont Min. Wage: Your minimum wage went up too – $8.60 per hour.

State laws change every day.  Make sure you are aware of them all for the states in which you have employees!

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